Link to the paper submission site (CMT)
PDF version of these author guidelines (download)
Paper Templates
Note that the paper templates have drastically changed from past WASPAAs: please make sure to use this year’s template, and to read the instructions in the template!
This year’s template is a heavily customized version of the IEEE template used at ICASSP 2025, with some similar features to past WASPAAs but in a much more compact layout.
The length of the submissions remains 4+1 pages. But the revised template effectively allows roughly a half column more content and 50% more references than past WASPAA templates.
Submission Guidelines
Please carefully read the Call for Papers and the Author Guidelines on this page as well as in the templates above before preparing your manuscript. Papers must be original and not previously published or simultaneously submitted elsewhere. Also, please ensure that your manuscript conforms to the provided templates and formatting guidelines. Manuscripts that do not adhere to the guidelines will be returned without review. We recommend that you edit your manuscript thoroughly before submission. All submissions should be four-page long with an additional page that only contains references.
Use of content generated by AI
The use of content generated by artificial intelligence (AI) in an article (including but not limited to text, figures, images, and code) shall be disclosed in the acknowledgments section of any article submitted to an IEEE publication. The AI system used shall be identified, and specific sections of the article that use AI-generated content shall be identified and accompanied by a brief explanation regarding the level at which the AI system was used to generate the content. The use of AI systems for editing and grammar enhancement is common practice and, as such, is generally outside the intent of the above policy. In this case, disclosure as noted above is recommended.
Double-Blind Review (No Black-out Period)
Please note that the review process is double-blind. This change was introduced in 2023 to reduce bias and increase fairness in the review process. Do not identify yourself or your institution in the paper: cite your own work in the third person. Any self-identifying information should be removed from the manuscript: this can be easily done in the LaTeX template by loading the waspaa25.sty package with the “doubleblind” option.
There will be no black-out period: you may freely choose to publish non-anonymized versions of your paper on arXiv or other sites, and/or advertise your work on social media.
Conflict of Interest
During the submission process, you will be asked to provide a list of potential conflicts of interest. Please disclose any potential conflicts of interest to avoid compromised reviews. We appreciate your transparency in this regard.
Review Process
Once your manuscript is submitted, it will be assigned to a group of reviewers for evaluation (at least three reviewers per paper). The reviewers will provide feedback on the quality and suitability of your manuscript for the workshop.
Rebuttal Process
After receiving the reviews, you will have an opportunity to submit a short text to point out to meta-reviewers any issues with the reviewers’ assessments. Only meta-reviewers will be able to view the rebuttal.
Final Decision
The TPC chairs will make the final decision on the acceptance of your manuscript based on the reviews, meta-reviews, and the rebuttal text. We appreciate your patience during the review process. Thank you for engaging with the technical program committee as needed.
We hope that these guidelines provide you with a clear understanding of the submission and review process for WASPAA 2025. If you have any questions or concerns, please do not hesitate to contact us.
Camera-ready Paper Submission
Deadline
If your paper is accepted, you will need to submit a camera-ready version on CMT by July 16th, 2025 (23:59 PM AoE).
Signing the IEEE Copyright
From the CMT Author Console, click on “Create Camera Ready Submission” for each accepted paper. This will guide you to sign the IEEE Copyright form, which you can then upload to CMT.
Preparing your camera-ready paper
Please note that substantial changes to the reviewed paper are not allowed, except for those which address specific reviewers’ comments, as disclosed in the rebuttal, and improve the paper. We reserve the option to use the accepted version of your paper if we feel that the updated version differs substantially from what was accepted.
The revised paper has a maximum length of 4 pages, plus an optional fifth page for references only, and must use the WASPAA 2025 template in “camera-ready” mode, obtained in LaTeX by loading the package as \usepackage{waspaa25}.
Validating your PDF using PDF eXpress
- Access your PDF eXpress Account
- If you already have an account: Go to the IEEE PDF eXpress site, and login with your existing credentials, using “66052X” as the Conference ID. Verify that your contact information is correct.
- First-time users should create an account:
- Access the Account Setup page.
- Enter the following:
– “66052X” as the Conference ID
– your email address
– a password - Continue to enter information as prompted.
- An online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
- Convert your PDF
- Click on “CREATE NEW TITLE”
- Enter your paper title, upload your PDF as prompted and convert it. It shouldn’t take more than a few minutes.
- Once the conversion is completed, please download it from the IEEE PDF eXpress website and then upload it to CMT as the camera-ready version. (Note that PDF eXpress conversion will break all hyperlinks. This is why the camera-ready mode of the package removes all links, and why it is mandatory to use that mode when compiling your paper.)
- Please don’t forget to click on the “Approve” button, so the Publications Chair can see the final version on the system.